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Donating Used IT Equipment to Charity

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An organizations surplus used or retired IT assets may no longer appear to hold any monetary value, but you’d be surprised.  Besides, most of this equipment is just taking up valuable space in your data center, storeroom, or warehouse. Come April 15, if your organization is looking for a tax break, donating your equipment to a charity might be a great option to explore.

At We Buy Used IT Equipment, we can safely and securely recycle your old equipment and make large monetary donations to the non-profit or charity of your choice.  We can ensure you that the data on all devices will be securely erased and destroyed so you don’t have to worry about it falling into the wrong hands.

Click here to download the flowchart of our charitable donation process.

What type of equipment can be donated?

Everything. It’s that simple. All of the same items that we purchase, can also be donated.  Even if there is no cash value when looking to sell your retired assets, you may still be able to donate them for a tax write off. Every organization is encouraged to consult their tax preparation professional or accountant when choosing this option to determine the maximum amount of their tax deduction.

Here a short list of the equipment you can donate:

Storage Systems

Tape Media

Tape Libraries

Tape Drives

Switch

Routers

Disk Arrays

Blade Servers

Memory

Telecom

Phone Systems

External Hard Drives

Servers

Networking

VoIP

Internal Hard Drives

What do I have to do differently to donate IT equipment instead of selling it?

If you choose to donate your retired IT assets rather than sell them, you don’t need to do anything different. Just send us a list of the items you want to donate with a brief description of each item. Including things like the products numbers, quantity, condition, and even pictures can help in giving you a more accurate valuation. We will take care of the rest including all logistics and data destruction if required. 

You can send us your list of equipment to donate here.

Why should you consider donating your used IT equipment?

75% of the fossil fuels and energy used by a computer are actually consumed during manufacturing. Extending the computer’s usable life through reuse results in higher return on its initial environmental cost.

There are many people that do not have readily available access to technology. Dumping a computer into a landfill is a missed opportunity to provide technology individuals that are less fortunate.

Even if a piece of equipment has reached is end of life, it can still be recycled. Recycling IT equipment ensures that valuable raw materials are recovered and that any waste is disposed of in an environmentally friendly way.

Learn more about e-waste recycling here.

Tips for donating your used IT equipment

1. Verify Your Used Equipment Still Has Use

With the average lifespan of a computer around seven to ten years, if your computers are less than seven years, chances are they can still be of good use to someone else. Prolonging the computer’s lifespan through reuse provides the highest environmental benefit of all electronics disposal alternatives.

2. Consider Donating Newer Equipment to an ITAD Service Provider

It may be tempting to donate used IT equipment to your favorite local school or charity, but most have specific technology needs. Partnering with an ITAD provider like We Buy Used IT Equipment may be a better option for refurbishing older equipment. We can ensure that equipment works well, runs legal software copies, and any e-waste is disposed of properly. When the refurbishment process is completed, the equipment can then be passed on to those who need it.

What is ITAD? Find out here.

3. Include Any Original Software, Documentation, and Accessories

If possible, include any accessories that go with the computers such as keyboards, the mouse, printers, modems, packaged software, or any other accessories that were used with the equipment. Organizations will be more likely to accept the donated items if these items are included. Also, keeping the Certificate of Authenticity sticker (usually on the computer) undamaged is the most important thing to remember. This sticker will allow an ITAD provider to inexpensively relicense and reload operating systems and software on the donated equipment.

4. Make Sure to Use Disk-Cleaning Software if Self-Cleaning Drives

A good way to protect against any unwanted access of personal information is to use a disk-cleaning software that destroys all data on the machine’s hard drive. However, some hackers can still get through these “erased” drives and find files that may have been missed by the software. The best option is to contact your ITAD partner and have them properly eradicate the data for you. In most cases, they can provide you with a Certificate of Data Destruction upon completion.

Learn more about different types of data destruction we provide.

5. Keep a List of What You Donated for Your Records

Whenever donating goods to a charity, it is smart to keep a list of the items donated and the value of those items so you can deduct them come tax time. Most ITAD partners can provide a tax receipt upon request if donating your equipment. Business donors can deduct the undepreciated value of equipment, and individuals can deduct the current market value of a computer. Your ITAD partner should be able to help you determine the fair market value of a computer. However, for more in depth information on tax laws related to donating IT equipment, consult your local tax professional.

Data Storage Faceoff: Tape vs Disk vs Cloud

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face off

Data Storage Faceoff: Tape vs Disk vs Cloud

In September 2010, Virgin Blue airline’s check-in and online booking systems went down for a period of 11 days, affecting around 50,000 passengers and 400 flights. Ultimately the downtime ended up costing the company over $20 million. So, what is the true cost of downtime you ask? Studies have shown that cost of partial data storage backup outages cost an average of $5600 per minute or $300 thousand dollars per hour! Depending on the industry, any single downtime can run into the millions of dollars of lost revenue. Just ask Virgin Blue.

Most businesses have (or should have) plans in place for emergency outages. Data backup procedures are a critical part of these emergency downtime plans. However, as the number of possible backup options multiplies with the introduction of new technologies it can be difficult to ensure you made the correct data backup decision.

Whether companies are looking to upgrade and retire aging infrastructure or are just preparing for the future, an assessment of options is needed. Welcome to the data storage face off- tape vs. disk vs. cloud backup.

Data Tape Storage Backuptape data storage

Back in the 1960s and 1970s, tape was the main way to store any backup data. Since then, it has evolved and grown with changes in technology and growing infrastructures for more than forty years. By deciding to implement or continue using tape will leave your organization with very few infrastructure improvements.

Tape is also the most affordable data storage option due to minimal infrastructure enhancements and the cost of tape itself. Usually, tape is an inexpensive alternative to both disk and cloud storage options; however, its dependent on the total amount and type of data your organization backs up.

Another major benefit of using tape as a main data storage method is the ability to take advantage multi-site storage. As with any organization’s emergency downtime initiative, it is ideal to ensure multi-site data storage. That way a disaster at one storage site doesn’t risk destroying all of the company’s proprietary data. Nevertheless, the multi-site tape storage method can be pricey once you factor in costs of secure tape transfer and storage in data centers at off site facilities. Although tapes have certainly been in existence the longest, like everything else they’re bound to evolve.

Hard Disk Storage Backuphard disk data storage

Disk-based backup such as hard drives, is vastly quicker and more consistent for data repair than tape backup. Instead of writing from disk to a tape, writing from a disk to a disk is purely a more effective method of data transfer.

In the same way, restoration from disk based storage is a fairly efficient process. Restoration allows the avoidance of retrieving, sequencing and then replicating tapes one at a time.

The biggest downside to disk-based storage backups is that they’re located in an on-site facility. For multi-location storage, a third-party is needed for off-site backup. If you don’t want to use an off-site storage provider, it can become extremely expensive to keep increasing disk space.

Cloud Storage Backupcloud data storage

Cloud-based backup refers to an online off-site back up through cloud enablement technologies. Organizations can typically store data with superior cost efficiency in a cloud, by eliminating the need to buy and refresh tapes or disks. Cloud backup is also a much less painstaking process, as data replication is done as a service.

Cloud backup normally consist of multi-site data storage. A local data copy can live in an on-site appliance like the SmartFrame, while it also replicates data to your off-site data storage provider. These applications and enablement technologies constantly run in the background of your IT processes, removing some manual IT processes.

Since cloud based back up is still a relatively new technology, there are some perceived security concerns around the cloud. Questions remain whether cloud backup will open their data to being hacked or even leaked from a third party. There are also concerns of accidental mixing of data with other customers existing in the same data center.

Decision Time

No matter which data backup method an organization chooses to implement, it will have its fair share of both benefits and drawbacks due to technology continuing to make advances in speed, efficiency and security. When the time is right for your business to install a data storage infrastructure or upgrade the infrastructure currently in place, let We Buy Used Tape do the work for you. Since 1965, We Buy Used Tape has been assisting IT professionals and their companies efficiently update their data back up systems. Used and surplus tape and disk storage can be repurposed; helping businesses increase initial return on investment while staying socially responsible. Contact one of our IT experts today for a hassle-free quote on your IT assets. Let us take care of your infrastructure update and security from start to finish.

 

we buy used tape logo

E-Waste Recycling: A Corporate How-To Guide

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computers in trash

As we all know, e-waste continues to become an escalating issue around the world. Old and obsolete gadgets keep ending up in landfills as consumers demand new products and the life expectancy of electronics decreases. Trying to strategically manage electronic disposal with e-waste recycling can be a major burden for business owners in any industry. In the United States, businesses are regulated by state and federal laws concerning proper disposal of unwanted electronics. Hefty fines can be warranted if regulations are not followed.

E-Waste Recycling Options

That leaves businesses with four options when it comes to the electronic waste disposal: trash, recycle, sell, or donate.

Trash trash bin

In order for any organization to trash their obsolete goods, they must follow regulations governing hazardous waste or prove that the electronic equipment is not harmful. As much as this method is the least favorable, it is the most commonly used. Not only does it hurt the environment with toxins in the metals, but the ones throwing the electronics away don’t reap any benefits from it either.

Recyclerecycle bin

Recycling is the most socially responsible option available to business owners and gives any organization a sense of pride by doing their part to help the environment. We Buy Used IT Equipment can help you with your electronic recycling needs and ensure your data is 100% secure from the moment it leaves your facility. We offer chain of custody and certificate of data destruction to every customer upon request.

Sellgirl with cash money

Selling old and obsolete electronics is the most popular option among businesses. By selling old equipment, it gives companies a chance to recoup some of their original investment and balance budgets for the next year. Send We Buy Used IT Equipment a list of equipment you are looking to sell and we can make you an offer, helping you look like a hero to your organization.

Donatedonate now button

Many organizations chose to donate their unwanted electronics when it comes time to retire them. Not only do they reap the tax benefits of the donation, but it shows that they can socially responsible as well. We Buy Used IT Equipment offers donation assistance to anyone looking to contribute to a greater cause. Let us know which charity or nonprofit you would like to donate your goods to and we will take care of the rest.

Partner Checklist

When looking for a company to help dispose of electronic waste and IT assets, make sure you ask the following questions:

  • What measures do they take to ensure my data will be safe?
  • How are the toxic materials taken care of?
  • Are the reputable? How long have they been in business?

 

Why Choose We Buy Used IT Equipment?We Buy Used IT logo

The mishandling of electronic and IT asset disposal can result in a liability for any business. The organization that is having the e-waste disposed of, is ultimately responsible for every piece of data even after it is destroyed. Therefore, you want to choose a company that has a strong reputation of social responsibility and data security. We Buy Used IT Equipment has been a leader in the e-waste industry for over 50 years. Since 1965, we have made data security our top priority and have never had a data breach.

Electronic waste polluting our landfills won’t be ending any time soon. It is actually expected to grow 8% per year, forever. The EPA estimates that only 15-20% of e-waste is recycled, the rest of these electronics go directly into landfills. This is an epidemic that needs to end. Taking the time to properly examine your electronic waste options is the best way to begin. Choosing We Buy IT Equipment is the best way to end.